Purchasing

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Finance - Purchasing Division
North Las Vegas City Hall
2250 Las Vegas Boulevard North, Suite 700 
North Las Vegas, NV 89030
Phone: (702) 633-1745
Fax: (702) 669-3328

The Purchasing Division of the City of North Las Vegas is the central purchasing agent for all City departments.  Purchasing secures necessary goods and services at the lowest possible cost without compromising quality.

Policies and procedures are in place to ensure good stewardship of taxpayer's dollars, while maintaining ethics and integrity throughout the purchasing process and compliance with the Nevada Revised Statutes (NRS), municipal code, and resolutions.

Our goal is to ensure integrity and fairness relating to solicitations, supplier selections, negotiations, awards, and contract management.

Public Record


Please be advised that all information transmitted and received via the Internet shall be considered public record, subject to public release and inspection.  Therefore, no representations are made as to the confidentiality of such information.  In no event shall the City be liable for any damages whatsoever arising out of or in connection with the use or performance of information transmitted and received between the City and any user.  This publication could include technical inaccuracies or typographical errors.  Changes may be made periodically to the information.


Bid Opportunities

The City participates with other Nevada Government Agencies by using an on-line bid management system called Nevada Government E-Marketplace (NGEM).  If you would like to access to future bid opportunities, we highly recommend you register with NGEM.  Registration is free at: https://www.ngem.com

To view current bid opportunities, visit:
Purchasing Bid Advertisements - Current Invitations Open to Bid


Supplier Diversity Program

The City of North Las Vegas Supplier Diversity Program encourages the participation of Local Emerging Small Businesses and minority, women-owned and disadvantaged business enterprises (MWDBE) in our organization's purchasing and contracting activities. This is accomplished by participating in an annual Community Supplier Diversity Fair where businesses can attend seminars, as well as meet buyers and end-user customers

Program Facts

An MWDBE is a business enterprise that is at least 51 percent owned by one or more minorities/women/disabled persons who also operate and control the business.

Federal definitions determine businesses that qualify:

  • Minority-Owned Business: A for-profit enterprise, regardless of size, physically located in the U.S. or its trust territories, at least 51 percent owned, operated and controlled by minority-group member citizens who are Asian, African-American, Hispanic or Native American.
  • Women-Owned Business: An enterprise in business at least six months and at least 51 percent women-owned by a U.S. citizen or legal-resident alien.
  • Disadvantaged Business Enterprise (DBE): A business at least 51 percent owned, controlled and with daily operations managed by one or more socially and economically disadvantaged persons, as defined by federal law (DBE Regulation 49 CFR Parts 23 and 26). The business's average annual gross receipts also must be under specified dollar amounts depending on the industry.
  • Service-Disabled Veteran-Owned Business: A small business owned and controlled by one or more service-disabled veterans who served in the active military, naval or air service; were discharged or released under conditions other than dishonorable; and whose disabilities were incurred or aggravated in line of duty in the active military, naval or air service.
Small business qualification varies by industry according to average annual receipts or annual employment and net worth of company CEO. Values range from $250,000 to $750,000

  • Local Emerging Small Business (EBS): An organization that is certified by the Governor's Office of Economic Development. To apply, visit Emerging Small Business at goed.nv.gov
No mandates currently exist in Nevada. As a member of the Regional Business Development Advisory Committee, the City of North Las Vegas is required to report utilization of diverse businesses to the state legislature for evaluation. Increasing diverse-supplier participation helps avoid state mandates. As a public agency, we operate under NRS Chapter 332 and NRS Chapter 338 purchasing statutes.



Frequently Used Terms


Procurement - The process of obtaining materials and services which includes the determination of requirements and acquisition from a supply system or by purchase from the trade.

Contracts
- An agreement between parties with binding legal and moral force, usually exchanging goods or services for money or other considerations.  There are several types of contracts, including a fixed-price contract (providing a good or service for a firm price), a requirements contract (an indefinite quantity contract for frequently used goods or services) or a Corporate Endeavor Agreement (CEA).

Invitation to Bid (ITB) - An invitation to submit a bid on a specific project.  The City issues ITBs for Public Works, Capital Projects, materials, supplies and non-professional services.  Typically, the lowest bid which meets all requirements will be awarded a contract.

Informal Bid Quote (IBQ) - A price quotation for goods or services that is conveyed by a letter, fax, email or other manner that does not require a formal sealed bid, public opening or other formalities.  According to the City's Procurement policy, departments and agencies may request IBQs from no less than three vendors unless otherwise stated for the purchase of goods and services beyond a determined threshold.

Professional Service  - Services that include work rendered by an independent contractor with special knowledge and skill usually requiring a license, certification or registration.  Independent contractors shall include, but are not limited to attorneys, doctors, architects, accountants, consultants, engineers, etc.  

Purchase Order - A written authority issued by the City to a specified vendor indicating the agreed price and quantities for goods and services.  The PO encumbers funds in the financial system and must be received by the vendor before doing any business with the City.

Request for Proposal (RFP) - a document used by the City to solicit proposals, often made through a bidding process, for professional services where price, as well as past experience and expertise are used to determine the awarded contract.

Request for Qualifications (RFQ) - refers to the pre-qualification stage of the procurement process. Only those proponents who successfully respond to the RFQ and meet the qualification criteria will be included in the subsequent Request for Proposals (RFP) solicitation process.